Key Responsibilities

• Performs general coordination and administrative tasks to support the “Regulatory Translation Solutions” group functioning.
• Grants access to relevant CO associates to “Regulatory Translation Solutions” group repository folders and keeps access information updated.
• Organizes and archives documentation in team repositories, including dispatch emails and surveys as required.
• Ensures renewal of licenses regarding translation-related software and indexing tools, including Trados Studio, Verifika, and dtSearch
• Updates team lists and trackers, e.g. general job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
• Assists team members with the preparation of reports and presentations.
• Responsible for invoices and creation of POs on behalf of the Head of regulatory translations.
• Maintains invoice records. Addresses invoicing-related matters with vendors or service providers. In the absence of Regulatory translations project managers or at their request, assigns urgent jobs to appropriate vendors, and performs quick format checks on outsourced translations before delivery.
• Provides support with uploading and downloading files from relevant databases as necessary

Minimum requirements

• At least 3 years of administrative experience, especially in Regulatory Affairs.
• Strong problem-solving skills. Proficiency in Office tools (Excel a must).
• Excellent organizational skills, Adaptability, Commitment to quality.
• Good interpersonal skills.
• Highly committed and team oriented
• Fluency in English (both written and spoken). Proficiency in other languages is desirable.
• Excellent written and verbal communication skills (English language).

Why Novartis:
Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity and Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:
https://talentnetwork.novartis.com/network